Privacy

MEMBERSHIP, COMMUNICATIONS AND VISITING OUR SHOOTING GROUND

What We Need

the Club Secretary, is designated as the ‘Data Controller’ for the personal data you provide upon joining the club.

We are committed to only collecting the minimum necessary personal data for your membership, which includes:

Name
Address
Phone Number
Email Address
Section One and Section Two Gun Certificate Numbers
History of electronic communications with the club

This information ensures the effective operation of the club.

Please note that we do not store any debit/credit card or bank transfer details on our systems. Once a payment transaction is completed, all related information is securely destroyed.

CCTV cameras are in place for security purposes, and clear warning signs are displayed at the club facilities.

Why We Need It

The personal data we collect is essential for providing club services to you. We will not gather any personal information beyond what is necessary to fulfill our obligations to you as a member.

What We Do With It

All personal data collected will be processed securely and kept confidential. Sharing of your data will only occur with your prior consent among members.

Your personal information will not be shared with any third parties, except where legally required. For example, a Firearms Enquiry Officer from Kent Police may access your details as part of their duties under UK law, subject to the Firearms Act.

We do not retain your information for marketing purposes; it is solely kept to enable the club’s functionality.

How Long Will the Club Keep It?

Your personal data will be retained for the duration of your membership. For former members, data will be kept for one year after your membership expires.

CCTV footage is continuously recorded and is overwritten approximately every month.

What Are Your Rights?

You have the right to request access to your information at any time, and to ask for corrections or deletion if you believe any data we hold about you is incorrect.

If you have any concerns regarding how your personal data has been handled, please reach out to Mr. John Bridges, Club Secretary.

Should you remain unsatisfied with our response, or if you feel we are processing your personal data unlawfully, you may escalate your complaint to the Club secretary at your convenience, or you can arrange a meeting to address any concerns you may have.

Contact Information

By Email: (See our contact page)

WEBSITE

This Privacy Policy explains how Folkestone and Dover Sporting Gun Club collects, uses, discloses, and protects your information when you visit our website http://www.fdsgc.com (the “Site”). By using the Site, you consent to the data practices described in this policy.

1. Information We Collect

We may collect and process the following types of personal data about you:

– Personal Identification Information: Name, email address, phone number, and postal address.

– Technical Data: IP address, browser type, time zone, and other technology on the devices you use to access our Site.

– Usage Data: Information about how you use our Site, products, and services.

– Communications Data: Your preferences in receiving communications from us.

2. How We Use Your Information

We use your personal data for the following purposes:

– To provide and manage our services: Including processing your applications, managing your membership, and providing membership support.

– To improve our website: We continually strive to improve our website offerings based on the information and feedback we receive from you.

– To communicate with you: We may use your data to send you information and updates pertaining to your membership, respond to your inquiries, and/or other requests or questions.

– To administer a contest, promotion, survey, or other site feature.

– To comply with legal obligations: Including to respond to inquiries from law enforcement, regulatory authorities, or other public bodies.

3. Legal Basis for Processing Personal Data Under GDPR

We rely on the following legal bases to process your personal data:

– Consent: You have given clear consent for us to process your personal data for a specific purpose.

– Performance of a Contract: The processing is necessary for the performance of a contract with you or to take steps at your request before entering into a contract.

– Legal Obligation: The processing is necessary for compliance with a legal obligation to which we are subject.

– Legitimate Interests: The processing is necessary for our legitimate interests or the legitimate interests of a third party.

4. Data Sharing and Disclosure

We do not sell, trade, or otherwise transfer your personal data to outside parties without your consent, except to provide services related to our Site and to comply with the law.

Your information may be shared with:

– Service Providers: We may employ third-party companies and individuals to facilitate our Site, provide services on our behalf, or assist us in analyzing how our Site is used.

– Compliance with Laws: We may be required to disclose your personal data in response to lawful requests by public authorities, including to meet national security or law enforcement requirements.

5. Data Security

We implement a variety of security measures to maintain the safety of your personal data when you place an order or enter, submit, or access your personal information. However, remember that no method of transmission over the Internet or method of electronic storage is 100% secure.

6. Data Retention

We will retain your personal data only for as long as is necessary for the purposes set out in this privacy policy. We will retain and use your personal data to the extent necessary to comply with our legal obligations, resolve disputes, and enforce our agreements.

7. Your Rights Under GDPR

As a data subject, you have several rights under the GDPR, including:

– The right to access: You have the right to request copies of your personal data.

– The right to rectification: You have the right to request that we correct any information you believe is inaccurate or incomplete.

– The right to erasure: You have the right to request that we erase your personal data, under certain conditions.

– The right to restrict processing: You have the right to request that we restrict the processing of your personal data, under certain conditions.

– The right to data portability: You have the right to request that we transfer the data that we have collected to another organization, or directly to you, under certain conditions.

– The right to withdraw consent: If you have given consent for us to process your personal data, you have the right to withdraw that consent at any time.

8. Changes to This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page. You are advised to review this Privacy Policy periodically for any changes.

9. Contact Us

If you have any questions about this Privacy Policy, please contact us.

By Email: (See our contact page)